The Calendar Configuration feature allows you to change the appearance of and customize your appointments schedule to your liking.
- Web Version (next)
- Vagaro Pro app
Desktop Version
1. Hover over Calendar and then click Configuration.
OR
2. Click Settings at the top of the screen.
3. Select Calendar Configuration.
4. You can set the Week View Starting Day, the Default View at Login, the Service Provider Max Limit in Day View, as well as the Calendar Resolution.
- Week View Starting Day - Use this option to choose what day of the week your calendar starts in week view. Example: A business that is closed Monday & Tuesday would prefer to have a calendar that starts Wednesday rather than Monday.
- Default View at Login - Use this option to choose what view your calendar is set to every time you log into your Vagaro account. You can choose between Day, Week, Month, or Agenda views.
- Service Provider Max Limit in Day View - Use this option to set the maximum number of service providers you can see in day view. The default max is 25, but you can set this number to be lower so that your screen is a lot less cluttered.
- Calendar resolution - Use this option to set the time intervals in minutes on your calendar. The choices are 5, 10, or 15 minutes.
5. You can adjust the Calendar Line Spacing. This is the amount of space between time slots on your calendar. Use the slider to adjust the spacing.
6. Toggle options for Show Current Time, Track Customer Retention, and Label All Calendar Lines.
- Show Current Time - When on, this option places a line on your calendar indicating the current time of day.
- Track Customer Retention - These badges will show up on your calendar with each appointment. They will indicate what kind of appointments your clients are making, and you can keep a record of new and returning clients. (This includes RR, NNR, NR, and RNR). For more on customer retention, see How to Track Customer Retention.
- Label All Calendar Lines - Displays the time on every line in your calendar.
7. You can change the Service Provider Order on the Calendar. Change the order by clicking and dragging the services provider's name to the position you want them in, and then click Save.
Vagaro Pro app
1. Tap More. Then, tap Settings.
2. Scroll down to Look & Feel and tap Calendar Configuration.
3. You can set the Week View Starting Day, the Default View at Login, the Service Provider Max Limit in Day View, as well as the Calendar Resolution.
- Week View Starting Day - Use this option to choose what day of the week your calendar starts in week view. Example: A business that is closed Monday & Tuesday would prefer to have a calendar that starts Wednesday rather than Monday.
- Default View at Login - Use this option to choose what view your calendar is set to every time you log into your Vagaro account. You can choose between Day, Week, Month, or Agenda views.
- Service Provider Max Limit in Day View - Use this option to set the maximum number of service providers you can see in day view. The default max is 25, but you can set this number to be lower so that your screen is a lot less cluttered.
- Calendar resolution - Use this option to set the time intervals in minutes on your calendar. The choices are 5, 10, or 15 minutes.
4. You can adjust the Calendar Line Spacing. This is the amount of space between time slots on your calendar. Use the slider to adjust the spacing.
5. Toggle options for Show Current Time, Track Customer Retention, and Label All Calendar Lines.
- Show Current Time - When on, this option places a line on your calendar indicating the current time of day.
- Track Customer Retention - These badges will show up on your calendar with each appointment. They will indicate what kind of appointments your clients are making, and you can keep a record of new and returning clients. (This includes RR, NNR, NR, and RNR). For more on customer retention, see How to Track Customer Retention.
- Label All Calendar Lines - Displays the time on every line in your calendar.
6. You can change the Service Provider Order on the Calendar. Change the order by tapping the three lines to the left of the services provider's name and dragging the name to the position you want them in, and then click Save.
Comments
8 comments
How do adjust the calendar to show that a business is closed on a certain day?
Hi Nikki. You can use the Personal Task feature to block off time in the day and set recurring options, allowing you to repeat it daily, weekly, monthly, or yearly. Here's a link to the article: https://support.vagaro.com/hc/en-us/articles/360010603213-Personal-Task-How-to-Book-a-Personal-Task-in-Vagaro-On-the-Web-Version-
My version has switched the time stamps to 8:10, 8:25, 8:40, 8:55. How do I switch it back to on the hour? It used to be 8:00, 8:15, 8:30, 8:45
Hi Anna. Are you referring to the intervals on the calendar screen in your account or the intervals on the online booking page? You're not able to change the intervals to one-hour increments on the calendar screen, but you can change it online (Settings -> Online Appointment Rules -> Search Appointment Interval).
Is it possible to limit the opening and closing times on the calendar? We are never open before 9 AM and are never open after 10 PM. Is it possible to limit the time on the calendar so that it does not show as much grey before and after opening and closing (ie. it starts at 7 AM and goes to 10 PM instead of starting at Midnight and going to Midnight)?
Hi Eileen,
If you are using Vagaro on a Computer, it will only show you the hours that pertain to your Business. If you are using Vagaro on a Mobile Device, it will always show you the full 24 hours. This is something we are looking into adjusting in the future, so keep an eye out for any updates.
When Two employees are sharing a room but providing different services, how can i make it so that we are not booked for the same time?
Hi Laura,
In this situation we would recommend adding your shared room as a Resource to your Service Class Menu. Then if you assign that Resource to all of your Services, the software will not allow you to both be booked at the same time because it recognizes there is only one room.
I hope this helps!
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