After you've added some services and classes to your menu, they need to be added to assigned to the employees so customers can book with appointments with them. You can keep the original prices and duration you set up in your menu, or set up different prices to charge more or less to book with those employees. Any changes you make to an employee's services or classes will not affect your business's main service and class menu.
As you update your service and class menu, you may also need to change the employee assigned to your services and classes. Depending on how you update their offerings, you can allow providers to perform the same service or teach the same class but for a different price, different duration, and points earned or required to redeem.
Prerequisites: This feature is available for all Vagaro businesses, and you must already have at least one service or class set up.
Adding or updating the services or classes in an employee's profile is specific to that service provider but does not affect what has already been set up in the Service/Class Menu screen.
To select the services and classes that an employee will provide or teach:
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Go to → → → .
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Select Employees to view the employee list.
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Select the employee's profile.
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In the employee's profile, under Locations, select the Action
menu, then select Services.
Note
If the employee works for multiple locations, select the Action
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Select Services or Classes to view either the service or class menu.
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For each service or class you want the employee to perform, select it, then select Enable For (Employee Name)
Note
Any services the employee doesn't perform are grayed out.
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Optionally, select a service or class, then select Edit to update its Price (classes only) and Duration for that employee.
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Optionally, for the employee's services, select Add Gap Time to add or update a service's gap times:
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Initial Duration: The duration of the first part of the service before gap time starts.
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Gap (Processing): The amount of gap time available to take another appointment.
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Finish Duration: The duration of the second part of the service.
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Update any other details for the employee's service or class.
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Select Save.
To select the services and classes that an employee will provide or teach:
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Go to → → .
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At the end of the row of the employee's profile, select the Action
Note
If the employee works for multiple locations, select the Action
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Select the checkboxes for the Services and Classes that the employee will perform or teach.
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Update the Price (classes only), Duration, of the employee's services and classes.
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Optionally, for the employee's services, select Advanced to add or update a service's gap times:
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Initial Duration: The duration of the first part of the service before gap time starts.
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Gap (Processing): The amount of gap time available to take another appointment.
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Finish Duration: The duration of the second part of the service.
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Update any other details for the employee's service or class.
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Select Save.
Businesses can also set different prices for their service providers who offer the same services in the Service and Class Menu. Looking at your prices in this screen lets you see what all of your employees are charging, service duration, and points given or needed to redeem. Class prices remain for all employees.
Note
On a phone, employees can only be assigned by updating their profile.
To assign employees by updating your service or class menu:
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Go to → → .
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At the top of the screen, select the Services or Classes tab.
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In the side menu, select the service or class to update.
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Scroll down to the list of employees who perform the service or class.
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Toggle which employees are assigned and update their prices, duration, points given, and points needed to redeem.
Note
If you cannot edit a price but see a column for Price (with Tax), go to the Taxes & Checkout screen to see if Include Tax in Online Pricing has been switched on.
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Select Save.
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