To add a new employee, as well as hours and services to the profile, follow these steps:
- Once you get to the Settings page, select Employee Profiles.
- Select the green New Employee button.
- Once you've entered the required information to complete the employee's profile, hit Next to add hours and services to the profile.
- Press Save when you're finished. Then you're all set!
To add an employee who has a profile at another Vagaro business, click this link: Adding an Employee Who Already Has a Profile.
Related Article:
- How to Select the Right Employee Type and Access Level When Adding an Employee in Vagaro.
- How to Add an Employee to Another Vagaro Account.
Let's get started!
On Computer
1. Click Settings.
2. Click Employee Profiles.
3. Click New Employee.
Note: Your licenses will update automatically when adding an employee. Click here for more information.
4. Enter the employee's Name, Contact Information, Birthday and Address. You can also add a Profile Photo on the right side of the screen.
5. Select 2-Step Verification to require the employee to enter a security code before logging in to the account. Select Show Contact email and phone on Vagaro to allow a customer to contact the employee on the online booking page. Then enter the employee's Bio.
6. Under Notifications, the employee can receive email, text, and push notifications about upcoming appointments.
Under Emails, select My Business to allow the employee to receive marketing emails from the business. Click Vagaro Emails so that the employee receives emails and announcements from Vagaro.
Click Next when you're ready.
7. Enter the Username, Password, and CardID (If your business uses ID Cards).
Select the Security Question, enter a Security Answer and then select the Employee Type as well as the Access Level.
There are two Employee Types: Account Admin and Service provider. Account Admins are free accounts that don’t have a calendar or working hours. A Service provider is a $10 per month profile that comes with calendar booking and working hours.
Click Next when you're finished.
9. Click Yes to confirm the cost of adding the new employee.
10. Toggle the switch next to the day to enable an employee to work on that specific day. A green color means that it has been enabled. Then select the Start and End Times.
Remember, the business hours on the online booking page are going to show the earliest and latest time for each day.
At the top-right of the screen, Click Copy to all to copy the same times on Monday to the other days. This is helpful if you have an employee who works the same hours each day.
Click Next when you're good to go.
11. From the Service/Class Pricing Configuration page, you can select the services and classes you want the employee to provide. Once you select these items, enter the Duration, Points Given (the number of points a customer collects when booking the service or class) and Points Redeemed (the number of points that is needed to get the service or class for free).
Click the red Edit button to add a new service or class to the account. Click Mass Edit to edit multiple services at the same time. Click this link for more information about the Mass Edit option.
To export the service/class listing to an Excel sheet, click the icon with the downwards arrow at the top-right of the screen.
12. Click Save below once you're finished setting the Price, Duration, Points Given and Points Redeemed.
13. You're all set! Your license has been updated and your service provider has been added. If your employee is missing information, this will be indicated by a red highlight. Hover over details to see what exactly is missing.
Click the three dots on the right side of the screen to delete the employee. Select Active to deactivate the account temporarily. Click Online Booking to allow or not allow the employee to accept online booking. Click Share Calendar to share the employee's appointments schedule with another program such as Outlook, Google, and iCal.
On Mobile
1. To get to the Employee Profile screen, tap More from the bottom. Then tap Settings.
2. Under employees, tap Employee Profiles.
3. You can see all the employees and as well as the number of licenses you have on the account. To add an employee, tap + New Employee.
*Remember, your licenses updates automatically when you add a new employee. For more information, click Here!
4. Start by adding a Photo of the new employee.
5. Enter the Name, Email Address, Gender, and Birthday.
6. Add the Home Address and Phone Numbers.
7. Select 2-Step Verification to require the employee to enter a security code before logging in to the account. Select Show Contact email and phone on Vagaro to allow a customer to contact the employee on the online booking page. Then enter the employee's Bio.
8. Under Notifications, the employee can receive email, text, and push notifications about upcoming appointments.
Under Emails, select My Business to allow the employee to receive marketing emails from the business. Click Vagaro Emails so that the employee receives emails and announcements from Vagaro.
Tap Next at the bottom of the screen when you're ready.
9. Enter the Username, Password, and CardID (If your business uses ID Cards).
Select the Security Question, enter a Security Answer and then select the Employee Type as well as the Access Level.
There are two Employee Types: Account Admin and Service provider. Account Admins are free accounts that don’t have a calendar or working hours. A Service provider is a $10 per month profile that comes with calendar booking and working hours.
Tap Next when you're finished.
10. Tap Yes to confirm the $10 per month cost of adding the employee.
11. From this page, can set up the working hours. Select the days you want the employee to work on the left side and then set the Open and Close Times. Tap Copy All from the top to set the same hours for each day. When you're good to go, tap Next.
12. Next, you’ll be brought to the Service/Class Pricing Configuration for the employee. To enable a service, select the service. Then tap Enable when the popup appears. This changes the service from gray to white. You can do the same with categories of services.
13. To edit the service, select the service. Then tap Edit when the popup appears.
14. When everything is set, tap Save.
15. The account license updates automatically once the employee is added. To delete an employee, tap the three dots. Select Active to temporarily deactivate the profile. Select Online Booking to allow or disable online booking for the employee. Tap Share Calendar to share the appointments schedule of the employee with an external calendar such as iCal, Google, or Outlook.
16. If the employee is missing information, you'll see a red highlight. Hover over details to see what's missing.
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