4 - Add An Employee

To add a new employee, as well as hours and services to the profile, follow the steps below when using the web version and Vagaro Pro app.

To add an employee who has a profile at another Vagaro business, click this link: Adding an Employee Who Already Has a Profile

• Web Version (next)
• Vagaro Pro app

Web Version

1. Go to Settings > Employee Profiles.
   
   
   
2. Click New Employee.
   
   Note: Depending on the type of employee you add, your licenses will update. Click here for more information.
   
   
   
   
3. Enter the employee's information, and add a Profile Photo (optional).
4. Fill in, or toggle the following options:
   
   • 2-Step Verification to require the employee to enter a security code before logging in 
   • Show Contact email and phone on Vagaro to allow a customer to contact the employee on the online booking page
   • Enter the employee's Bio
   • Email Notifications to send employees email about upcoming appointments
   • Text Notifications to send employees text messages about upcoming appointments
   • Push Notifications to receive push notifications
   • Low Inventory Notifications to get alerts about low inventory
   • Toggle My Business on to allow the employee to receive marketing emails from the business
   • Toggle Vagaro Emails so the employee receives emails and announcements from Vagaro
     
     
5. Click Next.
6. Fill in the following options:
   
   • Username (defaults to the entered email address)
   • Employee Card ID (if your business uses timecards)
   • Enter a Password and enter it again to confirm
   • Select a Security Question from the list and enter the Security Answer
   • Select the Employee Type
     There are two Employee Types:
     
     • Account Admins are free accounts that don’t have a calendar or working hours.
     • Service provider profiles come with calendar booking and working hours and increase your Vagaro subscription by 1 employee.
   • Set the employee's Access Level
     
     
7. Click Next.
8. Set up Working Hours for the employee:
   
   • Toggle days on (green) or off to show the employee works those days.
   • Select Open and Close Times. (The business hours on the online booking page show the earliest and latest times that employees work each day.)
   • To use the same times for every day, click Copy to all.
     
     

9. Click Next.

10. Set Service / Class Pricing for this employee.

    • Select the services and classes on the left side to add them to the profile
    • Enter the Duration, Points Given (the number of points a customer collects when booking the service or class), and Points Redeemed (the number of points that is needed to get the service or class for free)
    • You can add a service or class by clicking Edit and then Add Service/Class
    • Click Mass Edit to edit multiple services at the same time. Click this link for more information about the Mass Edit option.
    • To export the service/class listing to an Excel spreadsheet, click the icon with the downward arrow at the top-right of the screen
      
      
11. Click Save.
12. Click Yes to confirm the cost of adding the new employee. You'll only see this popup if you're adding a service provider.
    

You're all set! Your license has been updated and your service provider has been added.

Other things you can do from the Employee Profiles screen:

• Click the three dots to delete the employee.
• Make changes to the employee's Profile, Hours, or Services by clicking one of those buttons.
• Toggle the Active switch to deactivate the account temporarily.
• Toggle the Online Booking switch to allow online booking.
• Toggle Share Calendar to share the employee's appointments schedule with another program such as Outlook, Google, and iCal.
• Hover over Details to see if any profile elements are missing.

Vagaro Pro app

1. Go to More > Settings > Employee Profiles.
   
   
   
2. Tap New Employee.
   
   Note: Depending on the type of employee you add, your licenses will update. Click here for more information.
   
3. Add a Profile Photo (optional) and enter the employee's information.
4. Fill in, or toggle the following options:
   
   
   • 2-Step Verification to require the employee to enter a security code before logging in 
   • Show Contact email and phone on Vagaro to allow a customer to contact the employee on the online booking page
   • Enter the employee's Bio
   • Email Notifications to send employees email about upcoming appointments
   • Text Notifications to send employees text messages about upcoming appointments
   • Push Notifications to receive push notifications
   • Low Inventory Notifications to get alerts about low inventory
   • Toggle My Business on to allow the employee to receive marketing emails from the business
   • Toggle Vagaro Emails so the employee receives emails and announcements from Vagaro
     
     
5. Tap Next.
6. Fill in the following options:
   
   • Username (defaults to the entered email address)
   • Employee Card ID (if your business uses timecards)
   • Enter a Password and enter it again to confirm
   • Select a Security Question from the list and enter the Security Answer
   • Select the Employee Type
     There are two Employee Types:
     
     • Account Admins are free accounts that don’t have a calendar or working hours.
     • Service provider profiles come with calendar booking and working hours and increase your Vagaro subscription by 1 employee.
   • Set the employee's Access Level
     
     
7. Click Next.
8. Set up Working Hours for the employee:
   
   • Toggle days on (green) or off to show the employee works those days.
   • Select Open and Close Times. (The business hours on the online booking page show the earliest and latest times that employees work each day.)
   • To use the same times for every day, click Copy to all.
     
     

9. Click Next.

10. Set Service / Class options for this employee.
    1. Tap Services or Classes to open the list of options for each.
       
    2. Tap Edit or Enable for a class or service.
       
       
       • In the Edit screen enter the Duration, Points Given (the number of points a customer collects when booking the service or class), and Points Redeemed (the number of points that is needed to get the service or class for free)
       • You can add a new service or class by tapping one of the Add options
       • Enabled services or classes are in black, others in gray text
          
11. Tap the back arrow to move between services and classes.
12. When you're done configuring services and classes, you can go back to More > Settings > Employee Profiles.
    Your license count will be updated and your new employee will be at the end of the list.

Other things you can do from the Employee Profiles screen:

• Click the three dots to delete the employee.
• Make changes to the employee's Profile, Hours, or Services by tapping one of those buttons.
• Toggle the Active switch to deactivate the account temporarily.
• Toggle the Online Booking switch to allow online booking.
• Toggle Share Calendar to share the employee's appointments schedule with another program such as Outlook, Google, and iCal.
• Tap Details to see if any profile elements are missing.