To add a new employee and hours and services to the profile, follow the steps below when using the web version and Vagaro Pro app.
To add an employee with a profile at another Vagaro business, click this link: Add an Employee to Another Vagaro Account.
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Web Version (next)
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Go to → .
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Click New Employee.
Note
Depending on the type of employee you add, your licenses will update. Click here for more information.
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Enter the employee's information, and add a Profile Photo (optional).
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Fill in, or toggle the following options:
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2-Step Verification to require the employee to enter a security code before logging in
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Show Contact email and phone on Vagaro to allow a customer to contact the employee on the online booking page
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Enter the employee's Bio
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Email Notifications to send employees emails about upcoming appointments
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Text Notifications to send employees text messages about upcoming appointments
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Push Notifications to receive push notifications
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Low Inventory Notifications to get alerts about low inventory
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Toggle My Business on to allow the employee to receive marketing emails from the business
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Toggle Vagaro Emails so the employee receives emails and announcements from Vagaro
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Click Next.
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Fill in the following options:
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Username (defaults to the entered email address)
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Employee Card ID (if your business uses timecards)
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Enter a Password and enter it again to confirm
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Select a Security Question from the list and enter the Security Answer
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Select the Employee Type
There are two Employee Types:
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Account Admins are free accounts that don't have a calendar or working hours.
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Service provider profiles come with calendar booking and working hours and increase your Vagaro subscription by one employee.
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Set the employee's Access Level
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Click Next.
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Set up Working Hours for the employee:
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Toggle days on (green) or off to show the employee works those days.
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Select Open and Close Times. (The business hours on the online booking page show the earliest and latest times employees work each day.)
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To use the same times for every day, click Copy to all.
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Click Next.
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Set Service / Class Pricing for this employee.
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Select the services and classes on the left side to add them to the profile
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Enter the Duration, Points Given (the number of points a customer collects when booking the service or class), and Points Redeemed (the number of points that are needed to get the service or class for free)
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You can add a service or class by clicking Edit and then Add Service/Class
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Click Mass Edit to edit multiple services at the same time. Click this link for more information about the Mass Edit option.
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To export the service/class listing to an Excel spreadsheet, click the icon with the downward arrow at the top-right of the screen
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Click Save.
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Click Yes to confirm the cost of adding the new employee. You'll only see this popup if you're adding a service provider.
You're all set! Your license has been updated, and your service provider has been added.
Other things you can do from the Employee Profiles screen:
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Click the three dots to delete the employee.
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Make changes to the employee's Profile, Hours, or Services by clicking one of those buttons.
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Toggle the Active switch to deactivate the account temporarily.
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Toggle the Online Booking switch to allow online booking.
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Toggle Share Calendar to share the employee's appointment schedule with other programs such as Outlook, Google, and iCal.
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Hover over Details to see if any profile elements are missing.
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Go to → → .
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Tap New Employee.
Note
Depending on the type of employee you add, your licenses will update. Click here for more information.
-
Add a Profile Photo (optional) and enter the employee's information.
-
Fill in, or toggle the following options:
-
2-Step Verification to require the employee to enter a security code before logging in
-
Show Contact email and phone on Vagaro to allow a customer to contact the employee on the online booking page
-
Enter the employee's Bio
-
Email Notifications to send employees email about upcoming appointments
-
Text Notifications to send employees text messages about upcoming appointments
-
Push Notifications to receive push notifications
-
Low Inventory Notifications to get alerts about low inventory
-
Toggle My Business on to allow the employee to receive marketing emails from the business
-
Toggle Vagaro Emails , so the employee receives emails and announcements from Vagaro
-
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Tap Next.
-
Fill in the following options:
-
Username (defaults to the entered email address)
-
Employee Card ID (if your business uses timecards)
-
Enter a Password and enter it again to confirm
-
Select a Security Question from the list and enter the Security Answer
-
Select the Employee Type
There are two Employee Types:
-
Account Admins are free accounts that donâ€â "¢t have a calendar or working hours.
-
Service provider profiles come with calendar booking and working hours and increase your Vagaro subscription by one employee.
-
-
Set the employee's Access Level
-
-
Click Next.
-
Set up Working Hours for the employee:
-
Toggle days on (green) or off to show the employee works those days.
-
Select Open and Close Times. (The business hours on the online booking page show the earliest and latest times employees work each day.)
-
To use the same times for every day, click Copy to all.
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Click Next.
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Set Service / Class options for this employee.
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Tap Services or Classes to open the list of options for each.
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Tap Edit or Enable for a class or service.
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In the Edit screen, enter the Duration, Points Given (the number of points a customer collects when booking the service or class), and Points Redeemed (the number of points that are needed to get the service or class for free)
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You can add a new service or class by tapping one of the Add options
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Enabled services or classes are in black, others in gray text
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Tap the back arrow to move between services and classes.
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When you're done configuring services and classes, you can return to → → .
Your license count will be updated, and your new employee will be at the end of the list.
Other things you can do from the Employee Profiles screen:
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Click the three dots to delete the employee.
-
Make changes to the employee's Profile, Hours, or Services by tapping one of those buttons.
-
Toggle the Active switch to deactivate the account temporarily.
-
Toggle the Online Booking switch to allow online booking.
-
Toggle Share Calendar to share the employee's appointment schedule with other programs such as Outlook, Google, and iCal.
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Tap Details to see if any profile elements are missing.
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