Selling products is a great way to boost income for your business. With Vagaro's Inventory feature, you can promote your product line, sell products online, set up drop-shipping, or create products for internal use.
Prerequisites: Credit Card Processing and the Online Shopping Cart are required to sell products on your Online Booking Page.
You can add products on the Inventory Management screen
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On a mobile device: Log in to the Vagaro Pro app and navigate to → → .
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On a computer: From the Calendar screen, hover over → , then select Management.
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On a tablet or Pay Desk: Log in to the Vagaro Pro app and select the Inventory tab at the bottom of the screen.
If you already have a product list from another software, you can easily import your product offerings into Vagaro. To get started, organize your product list in an Excel file, then email the file to support@vagaro.com. Vagaro provides an example Excel file on the Inventory Management screen that can help with the import process.
From the Inventory Management page, you can add a new product to your offerings.
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Select the
button in the top-right corner, select Add, and then select Product.
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Enter the barcode/ID of your new product, then select Next.
Keep in mind you can select the barcode icon to scan your product's barcode with your phone's camera.
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Select Choose Brand and select the product's brand.
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Enter a Product Name.
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Add a Description of your new product. This is not required but suggested.
Brands and Product Types in Vagaro
Within Vagaro, you can assign your products to a Brand. A brand is a name that represents a company's product and can help your customers identify items on your Online Booking Page. Brands can also help you filter through your products when reporting on product sales, inventory, and stock. When selecting a brand, Vagaro has a prepopulated list of commonly chosen brands, but you can create a new listing if needed.
When selecting a Brand, select Add in the top-right corner to create a new Brand.
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Enter the Brand Name. For example, "Acme Hair Products".
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Select all Product Types your Brand falls under.
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Select Submit to create your new Brand.
Please note that you can't edit a brand.
Product Type helps categorize the use of the product. For example, if you sell hundreds of products online, customers can easily filter by Product Type to find the product that suits their needs. Product Type is also used for reporting and filtering purposes, making editing and managing your products easier.
The Product Types available depend on the Brand you select. If you created a new brand, then the Product Types you selected will display.
You've set up your product! Next, you will need to configure Product Tracking before saving.
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Expand the Edit drop-down menu from the Inventory Management screen, then select Add a Product.
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Enter or scan the barcode number or ID of your new product, then select Next.
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After entering the product's barcode, the Add Product screen displays. Enter the product's name under Product Name.
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Expand the Brand drop-down and select a Brand.
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Expand the Product Type drop-down menu and select the type your product falls under.
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Add a Description of your new product. This is not required but suggested.
Brands and Product Types in Vagaro
Within Vagaro, you can assign your products to a Brand. A brand is a name that represents a company's product and can help your customers identify items on your Online Booking Page. Brands can also help you filter through your products when reporting on product sales, inventory, and stock. When selecting a brand, Vagaro has a prepopulated list of commonly chosen brands, but you can create a new listing if needed.
If you do not see your Brand on the list, select Create New Brand:
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Enter the Brand Name. For example, "Acme Hair Products".
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Select all Product Types your Brand falls under.
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Select Submit to create your new Brand.
Please note that you can't edit a brand.
Product Type helps categorize the use of the product. For example, if you sell hundreds of products online, customers can easily filter by Product Type to find the product that suits their needs. Product Type is also used for reporting and filtering purposes, making editing and managing your products easier.
The Product Types available depend on the Brand you select. If you created a new brand, then the Product Types you selected will display.
You've set up your product! Next, you will need to configure Product Tracking before saving.
Vagaro is great for reporting on your business. Plenty of reports help you track product sales and stock. Fill out the following options to optimize your product for reporting purposes.
If you do not want to track this product in your reports, set Track Product Inventory to Do Not Track.
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After configuring your new product, select Save/Submit to save your product to your inventory. Keep in mind that it is recommended to further configure your product. See Additional Inventory Setup for more information.
Here's what you can do with your products in Vagaro:
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You can manage your products on the Inventory Management page.
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With Online Shopping Cart configured, you can sell your products on your Online Booking Page.
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You can also sell your products in-house.
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Review your product sales with Inventory Reports.
Before creating your product, there are some final settings you may want to configure. The settings below are not required but are available to you.
Online Shopping Cart is required for this feature. This setting will only display if you have Online Shopping Cart enabled.
Toggle Sell Products Online if you want to sell your product on your Vagaro Online Booking Page. Customers can ship products they buy from your business directly to their homes. To set this feature up, follow the steps below.
Keep in mind that if you do not have drop shipping enabled, you will have to ship your products to customers.
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Set up your product for shipping.
Note
You only need to enter the product's dimensions to sell products online for in-house pickup.
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Dimensions (required): Provide the product's length, width, height, and weight.
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Free Ground Shipping: Toggle this option to offer free shipping for your customers, then enter the cost for "Shipping and Handling." Your customers can now purchase your products with free shipping; however, your business will pay for shipping.
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Flat Rate Shipping: Toggle this option to set a base shipping price for the customer's first item and additional items added to the cart. Enter your base shipping price in the 1st Item Shipping Price, then enter the other rate in the Additional Item Shipping Price. Now, each additional product added to the cart will have a flat rate for shipping.
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Configure your Online Shopping Cart settings for your online store and shipping products.
The Purchase Orders feature lets you easily create, manage, and track purchase orders and work with vendors. With Vagaro, you can order new products and ship them to your business when your stock is low. It's easy to set up and lets you focus on your business!
With the Online Shopping Cart feature, you can sell and even drop-ship your products online within Vagaro. Toggling the Drop Ship Product option allows you to configure your product for automatic shipment from a vendor to the customer. You won't even need to store your products in-house! With this setting turned on, the vendor assigned to the product receives an order request when a customer purchases a product on your Online Booking Page.
You must contact your vendor first to ensure they allow drop-shipping.
Adding images to your product listings can help improve your business's look and feel, especially online. Select + Add Image to attach up to four images for your product. You can drag and drop an image from your computer as well. Images attached to a product will display on your Online Booking page.
Tip
You can also create more professional-looking photos by removing the background.
Note
The maximum file size is 4 MB. Picture dimensions should be approximately 798px (wide) x 894px (high).
If you add an image on your computer, you can edit your image through the Vagaro Image Editor.
Toggle Bundle Use Only if this product is part of a product bundle set, meaning it will not be sold separately.
Comments
6 comments
I'm so confused.. I don't use drop shipping, I'm just trying to add hair products that I sell in-house for retail. In the "tax" field.. do I add taxes if I paid taxes purchasing the products (which I dont for my retail products) or is that meaning if I want it to charge the customer tax when they purchase the product from me (which I want so I can pay quarterly taxes)
Hey Lala, for taxes you paid when purchasing the product, enter that amount in Business Cost. For taxes that you want to charge the customer, apply that in the Tax field.
Thank you,
Jamie
Hi I'm confused about importing an excel sheet for products. You said I can find the example excel sheet in inventory management but i cannot find it. I emailed it to the vagaro@support.com anyway and my email got blocked. Any advice would help as i dont want to manually add in hundreds of products if i dont have to. Thank you!
Hi Alma, the Excel sheet may not be displayed because you already have products in your inventory. However, we're more than happy to help. I looked into your account and noticed that you already have an import request with us. A specialist has contacted you back and is waiting for a response. Please check your email or spam folder for an email from us.
If you can't find the email, please email support@vagaro.com with your product list, and we'll help transfer that information.
Feel free to comment here again if you have any questions,
Jamie
3 questions - 1. if I’m adding 8 items to my inventory, do I put how much all 8 cost me in business costs or am I putting the individual costs in business costs?
2. Do I include taxes paid in that same section?
3. Same with selling price…if I added 8 items to that product’s inventory & I typically sell each item for double what I paid, do I double all 8 items or is this meant to show cost & price of each individual?
Hi, Lacey!
1. The business cost specifies how much it costs you to sell one item to your customer. For example, if you paid $5 for a bottle of shampoo and then sold it to your customer for $10, then your business cost for the one item is $5. The Quantity field only states how many of that product you have in stock.
2. If you are required to charge tax on an item, you can select the applicable one(s) from the Tax drop-down list. Go to the Taxes and Fees screen to set up your taxes, which will then appear in that drop-down list.
3. If you are adding 8 items to your inventory, only enter how much it costs for one item. The quantity is only for your reporting so you know how much of that item you have in stock.
Hope that helps!
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