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1099/Tax Forms FAQ

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Donna J
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Note on contacting Vagaro support for tax issues

The best way to contact support for tax/1099 issues (which can be sensitive) is by PHONE. Chat with a live agent is 2nd best. See https://www.vagaro.com/pro/contact for contact information.

When should I expect to receive 1099 forms in the mail?

Paper 1099-K forms are mailed to business owners and eligible employees by January 31.

Can I download my business's 1099 form?

Yes.

  1. Web: Click your profile picture (top right of your screen) and click Merchant Accounts.

    Vagaro Pro: Tap More, then Credit Card Processing.

  2. Click or tap the 1099 tab.

  3. Verify your Merchant Account with your SSN and Driver's License number.

  4. Select the year, and the form displays as a PDF that you can download.

Can an employee download their individual 1099 forms?

Yes.

For employees who have their own credit card processing account - follow the steps above "Can I download my business's 1099 form?"

For Employees/Renters who are looking for their 1099 relating to Rent payments:

  1. The Employee logs into their Vagaro account.

  2. Web: Go to Settings → Employees → Employee Profiles.

    Vagaro Pro: Go to More → Settings → Employee Profiles.

    Theirs will be the only profile.

  3. Click/tap Profile.

  4. Click/tap Rent Collection.

  5. Scroll down to Payment History and click or tap the 1099 tab.

    If the employee paid more than $600/year in rent, their 1099 will be available to download or view.

    • Vagaro Pro: Tap the chip for the year and then tap View Renter 1099.

    • Web: Click the action menu for the year you want and select View Renter 1099.

How do I print my 1099 form?

Follow the instructions above for downloading the form. Once you access it, you can print from the screen or print the downloaded PDF copy.

How do I update the information on my 1099 form?

Fill out a new W9 form (download link at the end of this article) with the correct information. Be sure to add your Merchant ID (found on the Merchant Info tab on the Merchant Accounts page) on the form. (MID # XXXXXXXX)

If you are using an EIN# and do not know your official business name registered with the IRS, please call the IRS directly at the number below, give them your EIN#, and tell them you need the official spelling of your business name registered so you can fill out your W9 form.

To call the IRS:

  1. Call 800-829-4933.

  2. Press 1.

  3. Press 1.

  4. Press 3.

Once you have the form ready, contact Vagaro Support and ask them for an update on your 1099. They will provide information on getting the form to us so Merchant Services can perform the update.

Current tax year

We can only update 1099 information for the current tax year; the deadline is July 1.

I closed my business - how can I get my 1099?

Contact Vagaro support and ask that they request Merchant Services send the forms.

Do I have to reactivate a closed business to get past 1099s?

No. We can get them for you. Contact support, and they will make the request for you.

I no longer work for the business but need my 1099 from it.

  • Contact the business owner and ask that they get the form from their account for you.

  • Contact Vagaro Support.

There's an error in Account Owner for my business - how do I get the 1099 form?

Contact Vagaro Support. You must provide the EIN letter from the IRS and articles of incorporation to prove that you are the correct business owner.

There is a discrepancy between what the 1099 shows and what my Vagaro reports show.

  • Check that you are looking at GROSS sales vs. NET sales. The 1099 lists GROSS sales.

  • If you have a multi-location business, be sure you're looking at the right business.

  • Is the Include Past Employees filter checked when you run reports? The 1099 data is based on all processed transactions within the year. (When comparing to your Reports, make sure the Include Past Employees filter is checked.)

  • Remember that REFUNDS are not deducted from the reported Gross Sales amount.

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