Manage Workshops - Vagaro Pro app

Select the workshop on the calendar. Then tap Edit.

You can't change: Class, Date, Time, Instructor, Repeat options, or End Date.

You can change: Comment (optional), Capacity (In-House and Live Stream), Duration (including cleanup time,) and Resource.

If you've already added attendees, you can manage them on the Attendees tab.

Tap Save to finish.

Select the workshop on the calendar. Then tap Add Attendees.

If the workshop has in-house and live-streaming options, choose which to add attendees. Otherwise, the customer list will open for you to choose attendees.

Enter the customer's name in the Search box or select customers from the list, then tap Next.

Added attendees display. Tap the remove icon to remove an attendee.

You can see the number of sessions, the starting date, and the price.

Tap Add-Ons to select from the options you offer for the workshop.

After selecting add-ons, tap Continue.

Tap Add Attendee to add the selected participants to the workshop. Tap Add Attendee & Checkout if you're ready to collect payment for each customer.

This takes you to the Checkout screen.

After you've added attendees, you'll see the number (in-house and live stream) with the workshop.

Select the session on the Calendar. Then tap Check-In.

Select Check-In All to check in all the customers for the session.

You can also check in customers individually by selecting the Check-In option corresponding to the customer on the right side of the screen.

A $ icon by a customer name means they've paid for the session, and a D indicates a deposit.

Tap Apply to finish checking in customers.

You can also mark individual or all participants as No-Show for the session.

Tap the workshop, then tap Checkout.

Select attendees to check out, and tap Continue to Checkout.

Remember, the D icon indicates customers who have paid a deposit for the workshop, and the $ icon is applied to those who've paid in full for the workshop.

On the Checkout screen, enter and process payment info for the customer and tap Checkout to finish.

Tap the workshop, tap Change Status, and tap Delete.

Tap Delete Workshop on the Workshop in Progress warning screen and confirm on the next screen to delete all attendees and sessions.

1. If any attendees have paid, you can choose to issue a refund.

   

   On the Prepaid Attendee List screen, select Refund from the Action menu. Set up the refund, enter a reason, and choose to email or print a receipt for the customer. Tap Refund.

2. Back on the Prepaid Attendees List screen, tap Delete Workshop.

   

3. Confirm by tapping Delete on the next screen.

   

Tap the workshop on the calendar, then tap Change Status, and then Cancel.

Tap Cancel Workshop on the Workshop in Progress screen.

1. If no attendees have yet paid for the workshop, you can enter a message to send with the cancellation and tap Notify Attended.

   

2. If any attendees have paid, you can choose to issue a refund.

   On the Prepaid Attendee List screen, select Refund from the Action menu. Set up the refund, enter a reason, and choose to email or print a receipt for the customer. Tap Refund.

The Cancel Workshop screen (above) gives you a place to enter a message to registered attendees about why the workshop was canceled. Tap Notify Attendee.