Appointment notifications and reminders are a great way to inform customers about upcoming appointments! You can send push, email, and text reminders, add content to email notifications, and manage internal notifications for your business and employees.
Prerequisites: This feature is available for all Vagaro businesses.
Make sure that you Save after making any changes to your Notification settings.
Individual customers can opt out of receiving email, text, or push notifications.
You can manage a customer's notification settings from their customer profile if they aren't receiving confirmations. Do not do this without confirming with the customer first.
This section will guide you on how to notify your customers through Vagaro. You'll learn how to send out important notifications, including the details of an appointment once it's booked, reminders, confirmation requests, and even custom emails tailored to your needs. The section also covers how to ensure your notifications are HIPAA-compliant.
All email notifications include a link to any required forms that have not been completed. This allows the customer to fill out the document digitally before an appointment.
To send confirmation requests to customers:
Locate and turn Confirmation Request on.
Set the timing of Confirmation Requests in Hours before appointment.
The default setting is 72 hours (3 days) before the customer's appointment. Customers will receive email, text, or push notifications to confirm their appointment. If the customer confirms, their appointment status will update automatically on the calendar.
To support Vagaro businesses in the healthcare and wellness industries, we have designed our privacy rules to comply with HIPAA Privacy Rules. Vagaro has worked with a third party, the Compliancy Group, to ensure this. To learn more about HIPAA compliance, click here. See Sending HIPAA-Compliant Notifications to learn how to send HIPAA-compliant text messages, push notifications, and emails to clients in Vagaro.
The Include this message in appointment emails text box allows you to create custom email notifications. You can add a custom message to all notifications (this will not display on text or push notifications). You can include instructions for the customer, parking information, and more.
The Send Welcome Email to New Customers setting is enabled by default. When creating a customer profile—online or in-house—the customer will receive a welcome email from Vagaro. You can disable this setting if you do not want your customers to receive this email.
Turn this setting on and then check Memberships, Packages, or both to send a receipt to your customer whenever a membership or package auto-renews.