Add cleanup time at the end of services and classes for your instructors or service providers. The Cleanup Time feature lets you add time to appointment scheduling for employees to account for the time they'll spend cleaning up after the service/class before they can move on to their next appointment.
From the customer's perspective, cleanup time does not affect the length of their appointment. The customer's booking and calendar (if they add the appointment to their personal calendar) show only the time the actual service or class takes.
When customers book multiple services online, cleanup time is combined, and only the longest cleanup period is added to the booking. The business can manually change the default cleanup time while booking multiple services in-house.
When you add or edit a service or class (recommended Vagaro or custom services/classes), you can set up the amount of time it will take a service provider to clean up after an appointment in preparation for the next appointment. To add or change cleanup time:
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Web Version: Navigate to → .
Vagaro Pro app: Start by tapping More, then →
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Select Services or Classes, choose an existing service or class, or create a new one.
Click the Service or Class to edit.
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Scroll down to the Cleanup Time switch (web) and toggle it on.
For Vagaro Pro, there is no toggle; setting Cleanup time to anything greater than 0 enables it.
Web version: Services
Vagaro Pro app: Services
Web version: Classes
Vagaro Pro app: Classes
Same as for Services.
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Set a period for cleanup time using the +/- signs to add or remove time in 5-minute increments.
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The maximum time allowed is two hours (120 minutes).
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On the web version, you can also type a number of minutes into the field.
Note
On the Vagaro Pro app, tap the duration for cleanup time and use the spinner to select the length of time. Tap Done to save the cleanup duration and then Save to finish the service or class entry. There is no toggle for Vagaro Pro; setting Cleanup Time to 0 minutes is the same as toggling it off in the web version.
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Save the entry.
Note
When customers book multiple services online, the time for the service with the longest cleanup time is used for all services once at the end, replacing the individual cleanup times for each service.
The business's calendar indicates the cleanup time with a darkened area in the appointment block. It also adds the 
icon to indicate that there is added time for the appointment or class.
When you hover over an appointment with added cleanup time, it will be noted in the pop-up display.
Note
The customer's calendar and appointments do not display information about cleanup time.
You can change the default cleanup time for a booked appointment. Any such change affects only that appointment, not the cleanup time setting of the service/class.
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Click an appointment with cleanup time on your calendar, then click Edit. On the appointment detail screen, you'll see the cleanup time with the Duration field.
Web
Vagaro Pro app
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Click the Duration field to edit various duration entries, including cleanup time.
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Click Apply when you're done with the Duration entry, and click Save to save changes to the appointment.
When you create a service bundle, you configure cleanup time for each service in the bundle, whether the individual services have their own cleanup time entries.
We're showing the steps in the Web version, but be aware that, like individual services and classes, there are differences in the Vagaro Pro version.
For more on adding Service Bundles, see Add a Service Bundle - Vagaro Pro app or Add a Service Bundle - Web Version.
The business's calendar indicates the cleanup time with a darkened area in the appointment block. It also adds the icon to indicate that there is added time for the appointment.
Each service in a bundle has its own block on the calendar.
When you hover over an appointment with added cleanup time, it will be noted in the pop-up display.
Note
The customer's calendar and appointments do not display information about cleanup time.
You can change the default cleanup time for a booked service bundle. Any such change affects only that appointment, not the cleanup time setting for the bundle.
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Click an appointment for any part of a service bundle with cleanup time on your calendar, then click Edit. On the appointment detail screen, you'll see the cleanup time with the Duration field.
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Click the Duration field to edit the duration and cleanup time entries. (If the service has a gap processing time configured, this will also be editable under Service Duration.
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Click Apply when you're done with the Duration entry.
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Repeat for other services in the bundle, if needed.
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Click Save to save changes to the appointment.
The Booking Percentage report ( → → , and on the Dashboard) now includes the Cleanup Time in the totals for the Time Booked field. This report can be viewed from both the Vagaro Pro app and Web versions. See this article.
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